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Clinic Management Software Development in Uganda

Patient records, appointments, billing, and pharmacy stock for clinics — a right-sized system without the cost and complexity of full hospital software.

Small and medium clinics need the core of a hospital system without the overhead: patient records a clinician can pull up instantly, appointment scheduling, billing tied to services and prescriptions, and pharmacy stock they can actually see. We build clinic management software scoped and priced for clinics, not scaled-down hospital software you'll fight with.

What We Do

Electronic Patient Records
Appointment Scheduling & Reminders
Consultation & Prescription Notes
Billing & Payment (incl. mobile money)
Pharmacy & Drug Stock Management
Lab Test Ordering & Results
Patient SMS Reminders & Follow-up
Clinic Reporting & Analytics

Our Approach

  • Fast patient record lookup at point of care
  • Appointment scheduling with SMS reminders
  • Consultation notes and prescription history
  • Billing linked to services and drugs dispensed
  • Mobile money payment integration
  • Pharmacy stock tracking with low-stock alerts
  • Role-based access (doctor, nurse, reception, pharmacy)
  • Works reliably on intermittent internet

How We Work

1

Clinic Workflow Review

We map how patients move through your clinic — reception, consultation, pharmacy, billing — and where time is lost today.

2

System Design

We design patient records and workflows around your clinic's actual staffing and process, keeping it simple to use.

3

Development

We build records and appointments first, then billing, pharmacy, and reminders.

4

Data Migration

We migrate existing patient records from paper (structured entry) or an existing system.

5

Training

We train reception, clinical, and pharmacy staff on their relevant parts of the system.

6

Go-Live & Support

We go live with support on standby for the first weeks, when adoption issues surface.

Pricing

Focused clinic system: $6K–$12K. With pharmacy/lab: $14K–$25K+. Retainer: $800/month.

Every project is different. Get a free quote based on your exact needs.

Frequently Asked Questions

How much does clinic management software cost?

A focused clinic system (records + appointments + billing): $6,000–$12,000. With pharmacy, lab, and SMS reminders: $14,000–$25,000+. It's scoped and priced for clinics, not hospitals.

How is this different from hospital management software?

It's right-sized for clinics — the core patient, appointment, billing, and pharmacy features without the multi-department complexity, insurance claim depth, and cost of a full hospital system. If you're a clinic, you shouldn't pay for hospital-scale software.

Can patients pay via mobile money?

Yes. We integrate MTN Money and Airtel Money so patients can pay for consultations and drugs directly, with payments recorded against their visit.

Will it work with our unreliable internet?

Yes. We design critical functions — like pulling up a patient record during a consultation — to work reliably even with intermittent connectivity.

Can it send appointment reminders to patients?

Yes. We set up SMS reminders for appointments and follow-ups, which reduces no-shows significantly.

Is patient data kept secure?

Yes. Role-based access, audit logging of record access, and encrypted storage — appropriate care for health data is a baseline, not an extra.

How long does implementation take?

A focused clinic system: 8–12 weeks. With pharmacy and lab modules: 12–16 weeks.

Do you offer ongoing support?

Yes. Retainers from $800/month for updates, bug fixes, and support.

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